Allegan District Library
Board of Trustees
October 17, 2017
Call to Order: The regular monthly board meeting was called to order by President Kiella at 7:02 PM.
Trustees present: Kevin Huff
Also present were: Ryan Deery, Director
Devin Erlandson, Assistant Director
Evelyn Lyzenga, Administrative Assistant
Pledge: Pledge of allegiance was recited by all present.
Corrections/additions to the agenda, excusing of absences:
• Trustee Buese asked that the monthly statistics be placed under New Business as item #2.
President Kiella asked if there were any other corrections or additions to the agenda; hearing none, he stated the agenda will stand as amended.
Motion: Trustee Huff moved to excuse Trustees Antkoviak and Behm, and to accept the agenda as amended, Trustee Buese support, passed.
Verification of Quorum: Quorum is present.
Motion: Trustee Buese moved to accept the consent agenda, Trustee McLeod support, passed.
Public Comment: none
Action on Committee Reports:
1. Personnel Policy Change: Personnel Policy Benefit Change: Trustee McDaniel stated these changes are to update the benefits section of the personnel policy. She said that one change is renumbering all the sections to be correctly positioned and another important change is to reflect actual practice of these benefits. She turned the discussion over to Assistant Director Erlandson who discussed more details behind these changes.
Motion: Trustee McDaniel moved to approve the Benefit section changes to ADL’s personnel policy as purposed, Trustee Buese support, passed.
Action on bills to be paid:
Motion: Trustee McDaniel moved to pay the bills for September of $93,826.92, Trustee Huff support.
For the record, the general fund bills for September 2017 of $70,516.58, Capital Building Fund September 2017 monthly bills of $592.42 and September 2017 payroll of $22,717.92, for total September bills and payroll of $93,826.92.
Discussion: Director Deery stated that $50,000. is part of the bills report this month, which was moved to the Library’s investment account to purchase CDs. He also reported that November’s bills will show two health insurance payments due to the late arrival of the October health insurance invoice. President Kiella inquired about the item of two months ago that was remanded to the Budget and Finance Committee regarding the Library having funds that are not insured. Director Deery said he had inquired into this matter with the State of Michigan law librarian. The only restriction he was told is to do with standard checking accounts. He stated the Budget and Finance Committee will meet the first week of November and are working to resolve the technical details and report back to the Board in November for a required vote.
Communication – none.
Old Business: – none.
1. Exemption from Michigan Public Act 152 Publicly Funded Health Insurance Contribution Act – President Kiella reported that Act 152 is to limit the amount of public funds used to purchase health insurance for employees to no more than 20% cap. We can exempt the library from this bill by a 2/3rds vote.
Motion: Trustee McLeod moved to exempt the Allegan District Library from Michigan Public Act 152 for publically funded health care contributions, Trustee McDaniel support. By Roll Call vote – Trustee McDaniel – yes; Trustee Huff – yes; Trustee Buese – yes; Trustee McLeod – yes; Trustee Kiella – yes. The motion passed by an unanimous vote of all Trustees present.
2. Statistics – Director Deery addressed Trustee Buese question regarding the total number of electronic usage which for some present shown a total number of 2. He said this was corrected to 635 which took care of everyone’s concern. Discussion.
Trustee McLeod said she loves to see the two story building down after demolition on Monday, October 16th. President Kiella thanked Assistant Director Erlandson for live streaming the demolition on Facebook. All trustees expressed their thankfulness for the building being down.
President Kiella congratulated Director Deery for the receiving of $8,250 grant from the Perrigo Foundation for the new library children science space.
By acclaim the meeting was adjourned at 7:45 PM. Next board meeting is November 21, 2017.