Allegan District Library
Board of Trustees Special Meeting
April 24, 2017
Call to order
This special meeting was called to order at 5:20 PM by President Kiella.
Trustees present: Kevin Huff
Also present: Director Ryan Deery
Assistant Director Devin Erlandson
Administrative Assistant Evelyn Lyzenga
Interior Design Director, Quinn Evans – Geraldine Drake
Absent Trustee: Keith Behm, emailed his absent to President Kiella
Pledge: All present recited the pledge.
Correction or change to agenda; excusing absent members
President Kiella asked if there was any correction or change to the agenda; hearing none, it was approved by acclaim as well as approving the absence of Trustee Behm by acclaim.
Verification of Quorum: Quorum is present.
Verification of Posting: President Kiella asked Director Deery if there was proper posting of this meeting inside the Library to which he answered in the affirmative.
Presentation, Discussion of Library Interior Design Proposal
Geraldine Drake of Quinn Evans Architects discussed:
• Her background
• Her experience
• Her recent projects
• Her process
• The services she provides and why they are important for the success of a building project.
• The costs and financial breakdown of her services
• Her letter of Intent
Trustee Antkoviak left the meeting at 6:20 PM.
Ms. Drake left the meeting at 6:35 PM.
Discussion: The Board discussed Geraldine Drake’s Interior Design Proposal.
Via a straw poll President Kiella requested, all trustees agreed to hiring Ms. Drake.
Motion: Trustee McLeod moved to hire Geraldine Drake, Interior Designer of Quinn Evans and have Director Deery sign the contract; Trustee Buese support. Roll Call vote: Trustee Huff-yes; Trustee McLeod-yes; Trustee Buese-yes, Trustee Kiella-yes; Trustee McDaniel-yes.
Building Committee Update Discussion:
• Christman’s revised estimate is now only $77,000 over budget.
• The Library has hired Peter Haefner of Vredeveld & Haefner to provide a more detailed financial analysis of estimated millage funds, future operating costs, and debt repayment.
By acclaim this meeting adjourned at 6:48 PM. Next regular board meeting is May 16, 2017.