Minutes of Allegan District Library Board of Trustees Special Meeting
November 23, 2013
Carnegie Room – Allegan District Library
President Kiella called meeting to order at 8:37am
Chris Antkoviak not present due to a death in the family, and is excused. The board sends their condolences. (Moved by Watts, Seconded by Hellman).
President Kiella recognized City Manager Hillard, Councilwoman Ingalsbee from the city, and Susan Schalk from the Middle School & High School libraries.
Meeting was turned over to the head of the search committee, Vice-President Carol Browne.
City Manager Hillard imparted his thoughts on the task at hand.
Ms. Schalk asked the library consider increased collaboration, loan, programming and materials. Also with coming technology, the library will likely become a hub for internet access for students.
Chairwoman Browne mentioned the Friends did add that they wanted the new director to have a sense of impartiality.
Evie Lyzenga (public) mentioned keeping in mind library’s outreach to the townships.
Manager Hillard questioned what sort of director the library is seeking. They have to be a dynamic leader.
Board resumed, joined by consultants Hartzell & Mika.
Marianne Hartzell (of Hartzell Mika Consultants LLC) outlined the search process and schedule.
She inquired if the Board wanted to do the search as a Committee of the Whole or a Search Committee.
Discussion then focused on the job description.
Hartzell suggested adding:
-Appreciate historical significance of library
-Appreciates small town library services
-Flexible, ability to multi-task and handle multiple responsibilities
A salary range was discussed.
Composition of the advertisement was discussed.
Motion made by Watts, seconded by Carol Garofalo to authorize the approval of the letter of agreement with Hartzell-Mika. Motion passed.
Motion by Watts to set advertising budget not to exceed $600, seconded by Trabulsi. Motion passed.
Thank yous expressed to Carol Browne and all for their hard work.
Chair Carol Browne asked Trustee Watts and Trabulsi to serve on the committee.
The Search Committee is on the standing agenda upon completion of their task.
President Kiella remands the task of the Director’s Job Description to Personnel Committee.
Board prioritized the emphasized elements of the job description for the advertisement.
Moved to adjourn at 12:20pm by Trabulsi, Seconded by Watts.
Meeting adjourned at 12:20pm