ALLEGAN DISTRICT LIBRARY BOARD OF TRUSTEES
NOVEMBER 2, 2011
For the Purpose of considering a Change Order in the contract with RossMan Construction.
Present: Trustees Kiella, Garofalo, Browne, Antkoviak, Director Perrigo.
The meeting was called to order at 7:00 pm by President Kiella. Absences of Trustees Hellmann and Watts were excused. The Pledge of Allegiance was given.
It was noted that the Director duly posted public notices of this meeting.
Director Perrigo introduced Ross Menhart of RossMan Construction LLC. Upon distribution of the October 28, 2011 Bid Proposal from RossMan (copy distributed), and a brief reporting of the roofing problems, Director Perrigo turned the floor over to Mr. Menhart to give a detailed account of his finds and the need for this Change Order.
Mr. Menhart explained the need for a Change Order on the job (based on his initial findings of roof damage). He stated:
That if the building had contained a drip edge, the damage would have been negated.
He will replace the current lights, which have generated heat and added to the ice problem, with LED lights which do not generate heat.
He indicated that the 2” sag on the 24’ section of the west side of the building must be repaired. He will go almost 9’ up, even where there is no damage, with ice and water shield material.
He will bolt and glue new 2x10s and laminate them so there will be new fascia to attach.
He will do the structural and soffit repair. Fred Allen, the tile expert, will do the roof.
He also stated that the labor rated indicated, Item 12, of the bid will not apply to the Change order as he submitted a totally new bid. He recommended that project be completed in totality rather than spread over time; it would be a savings of approximately $7,000 to do it all at one time.
President Kiella asked for a report from the Budget Committee. The Budget Committee reported there were sufficient funds in the fund balance to cover unbudgeted expenses for library items and the Change Order of $36,000.00.
Trustee Browne presented a written recommendation from the Budget Committee. Trustee Browne moved for the approval of items 1 and 2 with regard to budget adjustments and the transfer of funds for emergency roof repair. Trustee Antkoviak seconded and the motion passed with notation by President Kiella that absent Trustees Hellmann and Watts were also in favor of the Budget Committee’s recommendation.
Trustee Browne also moved for the authorization of the Change Order of $36,000.00 for RossMan Construction. Seconded by Trustee Garofalo and passed.
The Board thanked Mr. Menhart for attending the meeting and for his thorough and helpful explanation of options for repairing the library roof.
The meeting adjourned at 7:49 p.m.
Carol B. Garofalo, Secretary