Allegan District Library Board of Trustees
March 18, 2013
Regular board meeting was called to order by President Kiella at 7:01 pm. Present were: Trustees Jason Watts, Michael Kiella, Chris Antkoviak, Carol Garofalo, Carol Browne, Catherine Hellmann, Sally Trabulsi, Director Ann Perrigo and Administrative Assistant Evelyn Lyzenga.
Public opening of bids for Project CG12-415.
This is the restorative and repair work on the soffits of the 1914 Carnegie building. Frank Mihm from Mihm Enterprises was present for this part of the meeting. Bids were opened by President Kiella. Bids were from:
• Mihm Enterprises for $59,287.00 base amount and
• Grand River Builders for $31,000.00 base amount,
• each bid had a listing of deductions or additions
Bidding is closed.
Trustee Watts moved to send the bids to the Facilities Committee for prompt recommendation to the Board. Seconded by Trustee Trabulsi, motion passed. Board will have a special meeting to consider the recommendation to move this project forward for purpose of meeting all deadlines.
Trustee Watts moved to put the minutes from the January board meeting and the special meeting held February 9th together and to be approved together, seconded by Garofalo, motion passed and minutes were approved as published.
Statistical and financial reports were reviewed. All reports were approved as published.
No public comment. Be it noted that the gentleman from Mihm Enterprises had left prior to this part of the meeting.
Board asked about the progress on filling the position of the Youth Services Librarian. Director Perrigo handed out her proposal to fill that position with:
• a Youth Services Librarian/Assistant Director position and
• a library assistant for Youth Services
An Assistant Director will aid the Director in her many administrative responsibilities. There was discussion. Trustee Browne moved to endorse the proposal and have the Director move forward. Motion seconded by Trustee Hellmann, motion passed with one nay vote from Trustee Watts, all other trustees present voted yea.
Friends Committee – Trustee Trabulsi – hearing no questions on Friends’ report, report stands as submitted.
Budget Committee – Director Perrigo handed out a draft copy of a proposed 2013-2014 budget for the board to review. Trustee Watts moved to send the budget to the Budget Committee for review, seconded by Trustee Hellmann. Passed.
Personnel Committee – Trustee Browne stated that committee would be conferring with the Director once she has further details worked out on the personnel proposal.
Facilities Committee – the committee set a meeting for Sunday, March 24th at 1:00 pm here at the library to consider the bids, and other matters.
Marketing & Communication – Trustee Trabulsi commented on the Snapshot Day to be scheduled in the library this summer. She attended a webinar on this kind of event.
Bills to be paid – As the February meeting was cancelled due to treacherous weather conditions, Trustee Watts approved the January bills for payment in the amount of $29,968.11. Trustee Watts moved to pay the February bills in the amount of $28,940.81, seconded by Trustee Hellmann, passed.
Riverfront Project: City Manager, Rob Hillard, requests that the Board send communications to Michigan State on the Library Board’s recommendations to be included in the Riverfront Design.
Strategic Plan: Director Perrigo reviewed the 2013 Action Plan with the Board giving updates and board member assignments for individual items. Trustee Kiella will actively pursue development of an emergency plan and alternate exit for the library.
Since it had been discussed at the March meeting of the Marketing and Communications Committee, Trustee Trabulsi asked the Facilities Committee to consider allowing patrons to have covered drinks in the library. This will be added to the agenda of the March 24th meeting.
Board Member comments – Director Perrigo thanked the board for its support of her and her recommendations.
The meeting was adjourned at 8:45 p.m. Next meeting is April 16, 2013.
Administrative Assistant to the Library