Allegan District Library Board of Trustees
June 17, 2013
Regular board meeting was called to order by President Kiella at 7:07 pm. Present were: Trustees Chris Antkoviak, Carol Garofalo, Caro Browne, Sally Trabulsi, Mike Kiella, Director Ann Perrigo and Administrative Assistant Evelyn Lyzenga.
Agenda was amended and Trustees Watts & Hellmann were excused. The minutes of 2 special meetings May 6th and June 10th and a regular board meeting on May 21st were reviewed and corrected. Trustee Antkoviak moved to approve all the minutes with amended changes and/or corrections, Trustee Browne seconded. Passed.
Financial reports and May statistical report were reviewed. Director Perrigo is going to consult with our accountant regarding the line item amount for salaries and to learn the rationale for balancing our budget. The Board accepted the amended budget for this year 2012-2013 which was handed out at the June 10th special meeting.
Public Comment – none.
Director’s Report: Director Perrigo referred to her written report mentioning the Snapshot Day on Tuesday, June 18th and Bob Genetski’s Conference on Friday, June 21st.
Friends Committee: No questions on the Friends report or their financial report.
Budget Committee: Trustee Kiella said this committee’s recent budget was presented at the June 10th meeting and the new budget will be coming up in this meeting under Old Business.
Personnel Committee: The Committee recommended a revision to the Personnel Policy allowing staff to take a shorter lunch, which would thus give them a shorter work day. The revision is to line 5 of Section 3.03 Breaks:
“Eight hour shift – two 15 minute breaks and one unpaid meal break of at least 30 minutes”
Trustee Trabulsi moved to accept this change according to the wishes of the Director and staff; Carol Garofalo seconded. Passed.
Trustee Browne requested the Director monitor the wages of pages and she asked to withdraw her previous request for an increase to the budget for 2013-2014 in the June 10th special meeting minutes. There was discussion regarding the ADL’s Compensation Matrix. Trustee Garofalo with support from Trustee Trabulsi moved to change the Entry wages for Band III, IV and V employees to read “Prevailing State Minimum Wage”. Passed.
Facilities Committee – President Kiella and the Director just signed the contract with Mihm Enterprises tonight before Board meeting for the work to be done on the Carnegie Building soffit and roof repair under a SHPO grant. The Board did not consider Grand River Builders for the project because they had submitted an incomplete bid by the deadline and according to SHPO the bid deadline was firm.
Communications & Marketing Committee: Trustee Trabulsi reviewed their written report mentioning shirts that they have seen for the Book Mob date coming up and making arrangements for a date to have a travelog by Jeff McElwee.
Strategic Planning: Emergency Planning Committee – Trustee Kiella spoke of an initial meeting with Chad Dame of the Allegan Police Department, with a tour of the building today, June 17th. Also present were Director Perrigo and Linda Koch, representing the staff at this hour and half meeting. There was discussion of the items that came from this meeting with Officer Dame. Several items were discussed along with what might be proper protocol, policies and procedures that we might need within our building and with the staff for the safety of all who come to the library. Continued work is needed.
Bills to be paid: Trustee Garofalo moved to pay the bills in the amount of $37,079.02. Seconded by Trustee Browne, passed.
Communications – Director Perrigo shared a thank you note from Peggy Westgate.
Unfinished Business: The budget for 2013-2014 was presented which is the 2nd reading of this budget. Trustee Trabulsi moved to accept the budget for 2013-2014, Trustee Antkoviak seconded. Passed.
New Business: Trustee Trabulsi asked for the Board for formal approval of the resolution for Peggy Westgate which was presented to her at the Retirement Open House held here in the library. Trustee Trabulsi so moved that the resolution be approved, Trustee Garofalo seconded, passed.
Board Member comments: Director Perrigo mentioned her trip to ALA Convention coming up the last of June-first of July and a reading conference. Trustee Garofalo spoke of the Allegan Historical Society’s meeting on Thursday, June 20th at 6:30 with a speaker who has written several books on road trips. Trustee Antkoviak said the building going up on Trowbridge is a new rectory for the Catholic church. He also wondered about any filing deadline for upcoming election. No board member’s term will be up this year.
Meeting was adjourned at 9:12 pm.