BOARD OF TRUSTEES
JUNE 18, 2012
The regular monthly board meeting was called to order by President Kiella at 7:04 pm. Those in attendance were: Trustees Jason Watts, Carol Browne, Chris Antkoviak, Catherine Hellmann, Sally Trabulsi, Carol Garofalo, Mike Kiella, Director Ann Perrigo and Administrative Assistant Evelyn Lyzenga.
Minutes of May board meeting were approved with correction by motion from Trustee Trabulsi, seconded by Trustee Browne, passed.
The May statistics and financial reports were reviewed. Director Perrigo will get answers for some line items on the balance sheet. These reports were accepted as published.
Public Comment – none.
Director’s Report: Director Perrigo reviewed her report. She has hired two new pages who are working out very well. The public notice for the annual meeting in July and election of officers is published on our website, the bulletin board and in the Allegan News.
Friends Committee: Trustee Garofalo reported on the Friends May meeting. They are already thinking about the birthday party for the 1914 Carnegie building in 2014. The Friends are focused on an ArtsAlive push on behalf of the library. The money from the votes for the library will be used to match grant monies for the restoration project of the 1914 Carnegie building. The Friends hope to present an author program with the Arts Council later this year.
Budget and Finance Committee: Director Perrigo reviewed the 2012-2013 budget. Trustee Browne moved to accept, seconded by Trustee Watts. Roll call vote: Trustees Antkoviak, Watts, Browne, Hellmann, Trabulsi, Garofalo and Kiella all voted yea. 2012-2013 budget approved.
Personnel Committee: Trustee Browne reported on Director Perrigo’s review. The board commends Director Perrigo for the fine work she does for and in the library. She also suggested that a press release re: the Board’s satisfaction and commendation of the Director. The press release was referred to the Communications and Marketing Committee.
Facilities Committee: Trustee Garofalo presented the minutes of their recent meeting on June 15th. Overview:
• Director Perrigo presented a “Wish List” for the library.
• Linda Koch will give a presentation at the July meeting regarding the Library Wish List.
• Coming out of the Strategic Planning effort, the committee will make an assessment of
library furnishings, building, etc. this summer along with an inventory.
• Landscaping will be postponed until construction is done on the 1914 building soffits and
roof. Suggestion was made to submit the library landscape plan to the Allegan Historic
• Director Perrigo will get quotes for replacement of the back windows of the library.
• The Director is working on a strategic plan/timeline for additional items. This plan will be
presented at the July meeting.
Trustee Trabulsi reviewed the minutes of the Communications and Marketing Committee. There will be an effort to reach out to the over-50 folks within our community. She also reported on a review of the new website under construction shown to her by Assistant Lyzenga. She gave a favorable opinion of the new website.
May bills to be paid: Motion to pay the May bills of $33,133.38 moved by Trustee Watts, seconded by Trustee Garofalo, approved as amended.
Communications: Trustee Garofalo sent thank you notes to both Director Perrigo and Rob Hillard for their work on the MSHP grant.
Strategic Planning: Trustee Browne commented that when the inventory and assessment of building, furnishings, etc. are taken would be a wonderful time to introduce the renovating facilities committee.
Registration procedure/policy is remanded to the Facilities Committee. By-laws revision moved to the September board meeting.
Administrative Assistant Lyzenga reported on the Project Compass conference that she attended in April. Director Perrigo recommended that everyone take home the materials that Evelyn handed out. The board will consider a retreat in the fall to discuss this material and the future direction of the library.
The logo for the Library was presented by Trustee Trabulsi and she moved for adoption, seconded by Trustee Garofalo. Approved. Administrative Assistant Lyzenga has been asked to create new letterhead, fax sheet, business cards and other official forms/documents.
The wish list from the library was referred to the Facilities Committee. The new Michigan law regarding staff insurance payments was referred over to the June board meeting.
Board Member comments:
Trustee Watts reported that our county clerk worked with the new Hopkins District Library to set their district to exclude the portion of Monterey township that is in ADL.
Trustee Antkoviak will be out of town for the July board meeting.
Trustee Hellmann is taking a Renaissance class and the subject of Andrew Carnegie came up. She will be doing a paper on the library; perhaps it could be published. The paper might even be used for the Library’s Centennial Celebration.
Trustee Kiella will be attending the local governments’ meeting held by Bob Genetski. He will bring up the stability of state funding, property taxes, plus penal fines which in the Michigan Constitution are set aside for libraries.
Trustee Watts, seconded by Hellmann, moved to adjourn at 9:30 pm.