Allegan District Library Board of Trustees
July 16, 2013
The regular monthly and annual meeting of the Board was called to order by President Kiella at 7:00 pm. Present were: Trustees Chris Antkoviak, Carol Garofalo, Carol Browne, Sally Trabulsi, Mike Kiella, Jason Watts, Catherine Hellmann, Director Ann Perrigo, Administrative Assistant Evelyn Lyzenga and guest, Bob Ziman, Executive Project Manager for Mihm Enterprises, Inc.
Facilities Committee: Director Perrigo introduced Bob Ziman from Mihm Enterprises. This firm is doing the roof restoration on the Carnegie building through the SHPO grant. Bob explained that as the crew removed the tiles in order to replace the felt with water-resistant underlayment, they discovered that there was also severe deterioration in the felt under the portion of the roof not included in the grant. He presented a bid of $14,820.00 to remove the remainder of the tiles and install new membrane under them as well. This material is designed to last 50 years. It was mentioned that the tile roof itself is made to last 100 years and the new copper gutter replacement will last 50-75 years. Discussion and questions followed.
Trustee Watts moved to accept the bid of $14,820.00 for this additional work as purposed, contingent upon the approval of the SHPO. Seconded by Carol Browne. A roll call vote was requested. All Trustees voted “aye”, passed.
Annual Meeting: President Kiella then opened the annual meeting portion of this board meeting. The first agenda item was the election of new Board officers for 2013-2014 with the term ending June 30, 2014. Trustee Antkoviak nominated Trustee Kiella as President. Following discussion Trustee Antkoviak rescinded his motion and Trustee Watts moved to accept the slate of officers as discussed, seconded by Trustee Trabulsi, and to have a roll call vote. All Trustees voted “aye” for the following slate of officers:
• President – Mike Kiella
• Vice President – Carol Browne
• Treasurer – Chris Antkoviak
• Secretary – Jason Watts
Setting Date for Board Meetings: It was agreed by all trustees that the Board’s monthly meetings will continue to be held on the 3rd Tuesday of each month at 7:00 pm.
After discussion Trustee Watts moved to adopt a consent agenda as part of the Board’s monthly meeting agenda. The consent agenda would include items such as: last month’s meeting minutes, monthly statistics and the director’s report, and would allow the Board to approve the consent agenda items all at one time. Seconded by Trustee Garofalo. Motion approved. Trustee Watts will send a template to Evelyn Lyzenga for next month’s agenda.
Trustee Watts moved to close the annual meeting, seconded by Trustee Browne, approved.
Trustee Watts moved to accept the minutes from the last board meeting. Seconded by Trustee Trabulsi, passed.
No public comment.
Director’s Report: Director Perrigo reported that we have received a “Pushing the Limits” grant which is given to rural libraries to help increase awareness and interest in science. The grant provides all the items and program agenda for 4 programs to be given. She also reminded the Board that the Library is participating in ArtsAlive! again this year.
Friends Committee: The Friends’ minutes and financial reports of last month were accepted as presented.
Budget and Finance – No report.
Personnel Committee: Trustee Browne recommended that the Marketing and Communications Committee submit an article to the Allegan County News about the Director’s excellent review.
It was also mentioned that the Director should publish an annual report in a timely manner.
Marketing and Communication Committee: Trustee Trabulsi requested of the Director the statistics from the Snapshot Day done in June at the library.
Trustee Watts moved to approve the bills in the amount of $39,968.49. Seconded by Trustee Hellmann and passed.
Communications – none.
No unfinished business.
According to the ADL Personnel Policy an employee is given retirement for any year in which they have worked for 1040 hours. In consideration of Peggy Westgate’s retirement, Trustee Antkoviak moved to make an exception to the current policy and pro-rate from January 1, 2013 to Peggy’s retirement June 6th , 2013 (5/12th of the year) retirement monies for her. Motion seconded by Trustee Trabulsi, passed.
During comments from Board members, the Director was asked to see if we signed a contract with our auditor, Jason, this past year as the audit will be started soon.
Meeting adjourned at 8:36 pm.
Administrative Assistant, Evie Lyzenga