Allegan District Library
Board of Trustees Special Meeting
July 14, 2016
In the Marilla Lounge of the Griswold Auditorium
Call to order
President Kiella called this special meeting to order at 12:10 PM
Trustees present: Mike Kiella
Keith Behm (via phone)
Also present: Interim Director Sharon Crotser-Toy
Administrative Assistant Evelyn Lyzenga
Not present: Jason Watts
Pledge of Allegiance
All present recited the pledge of allegiance.
Verification of a Quorum
Quorum is present.
Excusing of Absences; Changes to the Agenda
Motion: Trustee Behm moved to excuse Trustee Watts, Trustee McLeod support, passed.
There were no changes to the agenda.
a. Interview Kevin Huff to fill the Cantwell vacancy on the Board
President Kiella introduced Kevin Huff to the Board. He referred everyone present to the Intent and Resume of Mr. Huff given to all prior to this meeting. He asked each Board member to introduce themselves, giving their position on the Board, their committee assignments and any pertinent information.
Q&A centered on answering Mr. Huff’s questions and resulting questions asked by various Board members. Mr. Huff indicated that he is teaching throughout every day from 7:45 AM to 2:30 PM during the school year and would not be able to do noon meetings. He is willing to serve on committees. In further discussion both the Board and Mr. Huff agreed all can be flexible. After this President Kiella requested Mr. Huff to wait outside the room for the Board vote.
Motion: Trustee McLeod moved to approve Kevin Huff’s appointment to fill the Cantwell vacancy on the Board and serve until the last day of that elected term which is December 31, 2018; Trustee Browne support, passed.
When Mr. Huff returned to the room, he was duly sworn in by Notary Public, Evelyn Lyzenga. At this point Interim Director Crotser-Toy left the meeting.
a. Discussion of New Director’s Compensation Package
Trustee Browne led this discussion to clarify, before Saturday, July 16, interviewing of candidates for the director’s position, what the perimeters are the collective Board desires to offer the new director. During this discussion Trustee Browne brought up the retirement funds section 6.03 in the personnel policy where the policy states the director shall have 12% of their wages yearly put in the retirement fund. After much discussion plus input previously offered by former director, Lindsey Dorfman, the Board decided to revise this section of the personnel policy.
Motion: Trustee Antkoviak moved to reword Section 6.03, Retirement Funds, of the ADL Personnel Policy to read: “For all Regular Full-Time and Regular Part-Time employees, a retirement benefit equal to a percentage of wages will be put into a retirement fund”; support Trustee McLeod, passed.
President Kiella assigned Trustee Huff to the Budget & Finance Committee as well as the Facility Committee.
By acclaim this meeting adjourned at 1:20 PM. Next meeting of the Board is July 19, 2016.