October 2012
Minutes
Board of Trustees
October 16, 2012
The regular monthly board meeting was called to order at 7:03 pm by President Kiella. Those present were: Mike Kiella, Carol Browne, Catherine Hellmann, Sally Trabulsi, Chris Antkoviak, Carol Garofalo, Director Ann Perrigo and Administrative Assistant Evelyn Lyzenga.
Pledge of Allegiance.
No corrections to the agenda. Trustee Jason Watts was excused from the meeting.
Minutes of the September 18th meeting were accepted as published.
Statistical and financial reports were reviewed. The following were noted:
• Capture the number of online renewals and usage of MEL databases
• Add OverDrive to the circulation statistics numbers
• Add website visits to monthly statistics
• Ask for clearer explanation on the Balance Sheet
Reports were received as given.
Public Comments – various board members shared patron comments.
Director’s Report – Director Perrigo noted that the Community Expo has been cancelled.
Committee Reports:
Friends Committee: Trustee Trabulsi moved to pass the Friends mission statement as written in the Friends’ September minutes. One correction is the first line of second paragraph “The Friends Committee is comprised of library volunteers with a set of officers who direct the Committee.” Seconded by Trustee Garofalo and passed.
Budget and Finance Committee: Trustee Kiella reported on a contact with “Paychex” who proposed to do the library payroll. Currently Angle & Steffes handles the payroll but since it is bundled with the bill-paying, we don’t know exactly what the payroll cost is. Trustee Kiella and the Director will visit Steve Angle for clarification.
Personnel Committee: Trustee Browne reported on the Director’s recommendations for staff pay raises. Trustees Browne and Antkoviak agreed that these raises would be retroactive back to July 1, 2012. Next year’s (2013) salary increases will be approved before and effective July 1, 2013. Trustee Browne moved to accept the salary pay raise recommendations of the Personnel Committee, seconded by Trustee Trabulsi, passed. Trustee Browne reported on the departure of the Children/Teen Librarian, Jessica Pugh, effective November 21st. She asked for volunteers for a search committee. The Director will share the requirements for this position with the committee.
Facilities Committee: Trustee Kiella led discussion on the lack of response from the architect for the SHPO so the library can finish writing Request for Proposal on the grant to repair the 1914 building roof repairs. Director Perrigo will contact him again.
Also the Director reported on a collection development tool which would assist in selecting materials that more closely match our patrons’ interests. After some discussion, it was decided to move this item to the board retreat.
Marketing and Communications Committee: Trustee Trabulsi gave a report on the “Over 50” gathering which 45 people attended. She has been working to help the interest groups organize. She also reported on the continuing coverage the library has had in the Allegan County News. She will compose minutes for the all day Marketing and Communications seminar.
Bills to be paid: Trustee Trabulsi moved to pay the September bills in the amount of $32,991.99, seconded by Trustee Browne, passed.
Communications – none
Unfinished Business
Board Retreat – date was set for November 10th from 9 am to 3 pm here at the library, snacks and lunch provided.
New Business – none
Board Member Comments: Trustee Hellmann reported that she received a 95.5% on her Carnegie Library report. She was urged by other board members to have the report published. Administrative Assistant Lyzenga is thankful that the new ADL website is up and running.
Meeting adjourned at 8:32 pm. Next board meeting is November 20th, the Tuesday before Thanksgiving.
Evie Lyzenga, Administrative Assistant
