December 2012 Minutes

Minutes
ADL Board of Trustees
December 18, 2012

The regular monthly board meeting was called to order at 7:00 p.m. by President Kiella. Those present were: Trustees Michael Kiella, Carol Browne, Carol Garofalo, Catherine Hellmann, Sally Trabulsi, Jason Watts, Director Ann Perrigo. Trustee Chris Antkoviak arrived after the meeting started.

Pledge of Allegiance.

President Kiella requested discussions regarding the Open Meetings Act being inserted in the agenda in the following places:

• Under VII Committee Reports, (C) Personnel Committee, 1. Selection subcommittee, add (1a) Discussion, OMA Webinar (Microsoft CODEK)

• Under XII, New Business, add OMA Presentation

Minutes of the November 20th meeting were approved as published, with correction.

Statistical and financial reports were reviewed. Director Perrigo answered a question regarding the popular 14-day books. If more than five people are on wait list, we try to order more. She noted that the first checks from the townships for property taxes have come in.

Director’s Report: In regard to the Open Meetings Act, the library’s attorney, Anne Seurynck, advises against trustees using Skype or telephone to interview, so we need to re-think our interview process. Director Perrigo will be responsible for interviewing candidates, but will inform the board of how she has come to the “winnowing” conclusions she will be making. The Director’s Report is changed to reflect these changes to the interview process.

With regard to the hacking of our web site, it was agreed that we should put a disclaimer on both our web site and our Facebook site, stating that the library does not endorse any ads that may appear on the page.

Committee Reports:

Friends Committee: No questions. Reported that we are one fourth of the way to the number of boxes needed (200) before we may call the recycler.

Budget & Finance: Pension all paid and up-to-date. Jason Mitchell will be at our January meeting to explain the audit and answer questions.

Personnel: Trustee Browne reported on the Selection Committee activities for the Youth Services Librarian opening. The members of this committee are Trustee Browne as Chair and Trustees Garofalo and Hellmann, as appointed by President Kiella. Trustee Watts requested minutes of the committee’s November 29th meeting, which will be forthcoming.

Trustee Browne presented the Job Description and Matrix for Youth Services Librarian. Moved to accept by Watts; supported by Trabulsi. Passed. President Kiella requested that the Exit Interview topic be added to January’s agenda.

Facilities Committee: No report.

Communications & Marketing Committee: No report.

Bills to be Paid: Trustee Watts moved to accept and pay the bills in the amount of $32,620.20. Supported by Trabulsi. Passed.

Communications: None

Unfinished Business:

Strategic Plan/Action Plan: Moved by Antkoviak, supported by Hellmann, to accept both the 3 year Action Plan for 2013, 2014, 2015, and the ADL Action Plan for 2013. Passed. President Kiella noted a high priority for Emergency Protocols, in light of recent tragedies. Director will give this utmost priority.

New Business:

OMA Presentation: President Kiella recommended the board view the Webinar regarding OMA together, in one place, at the library. Board agreed to have a special 2-hr. meeting, rather than try to include it at the end of the January meeting.

President Kiella thanked the Selection Committee for their help and charged Director Perrigo with the remaining interviewing process, making sure to keep the board informed of her actions. The committee was disbanded as it has served its function and Director Perrigo will now take over.

Board members’ comments were individually made in the form of holiday wishes for a Merry Christmas and Happy New Year.

The meeting was adjourned at 8:30 p.m. The next board meeting will be held January 15, 2013.

Respectfully submitted

Carol B. Garofalo, Secretary