Minutes
Board of Trustees
August 20, 2012
The regular monthly board meeting was called to order by President Kiella at 7:02 pm. Those present were: Trustees Jason Watts, Mike Kiella, Catherine Hellmann, Sally Trabulsi, Carol Garofalo, Director Ann Perrigo and Administrative Assistant Evelyn Lyzenga.
Pledge of Allegiance.
Trustee Watts moved to excuse Trustee Carol Browne, seconded by Trustee Garofalo. Approved. Agenda was amended
• Unfinished Business, B – Digitization presentation is deleted.
• Under New Business, item B added for “Board Retreat”.
Agenda approved.
Motion by Trustee Watts, seconded by Trustee Garofalo to accept minutes of the July 16th board meeting. Approved as published.
July statistical and financial reports were reviewed. Other items received for review were:
• Adult Summer Reading Program report
• Children and Teen Summer Reading Program Report
• Annual statistics with comparison to previous three years statistics
• Penal fines chart for 2011 and previous years
Director will inquire as to the percentage formula used for penal fines for libraries.
No public comment.
Director’s Report – Director Perrigo asked the Board for any questions on her report or the ADL calendar. She indicated she has not received an answer on the fund balance wording on the financial reports as yet. Director Perrigo asked for guidance on the disposition of used books. At the Friends Committee meeting this month she will review the Friends Mission Statement with them regarding activities and disposition of books. This item will be placed on the September Board Meeting agenda.
Committee Reports:
Friends Committee report was given by Trustee Trabulsi. She reported that the recent book sale netted $481.19. Activities were discussed for the Centennial of the Carnegie building.
Budget & Finance Committee – no report.
Personnel Committee – no report.
Facilities Committee – Trustee Garofalo asked if there were any questions on the committee’s meeting minutes of August 17th. Trustee Trabulsi moved to accept the committee’s mission statement, seconded by Trustee Garofalo, accepted.
Marketing & Communications Committee – Trustee Trabulsi reported that the committee is planning an “over 50” or early retirees event for September 21th. They plan to serve wine and cheese as part of the refreshments and requested approval by the Board to do so. Trustee Watts moved to permit serving alcohol (wine), pending consultation with our insurance agent, at this event, seconded by Trustee Garofalo. Trustees Kiella, Garofalo, Trabulsi, Hellmann and Antkoviak all voted yea, Trustee Watts abstained. Director Perrigo shared that the summer newsletter had been mailed this past week with some issues containing an Arts Alive flyer, hopefully to generate more votes for the library. A letter was sent to the family of Marion Ellis informing them that Marion’s name had been added to the volunteer plaque. There was discussion concerning the naming of this volunteer award.
Bills to be paid – Trustee Watts moved to pay the bills in the amount of $42,546.39, seconded by Trustee Trabulsi, accepted.
Communications – Director Perrigo shared a note from Teresa Bearman thanking the board for seminars attended.
Unfinished Business:
Strategic Planning: Director Perrigo asked for volunteers for completing the ADL Action Plan tasks. Task assignments were:
• Trustee Hellmann for distributing posters, etc.
• Employee Alan Smith assigned with the Director for providing public fax and planning technology workshops.
• Trustee Antkoviak to investigate other options to make the sidewalk from the parking lot more handicap accessible; to be accomplished in 60 days.
• Trustee Trabulsi signed up to help clean workroom.
• Trustee Kiella will check feasibility of emergency exit in workroom; to be accomplished in 60 days.
New Business:
Changing time of Board Meeting: Trustee Kiella requested a change to the day for board meetings due to his academic commitments. Trustee Watts moved to change board meetings to the third Tuesday at 7:00 pm, seconded by Trustee Garofalo. Roll Call: Trustees Watts, Garofalo, Trabulsi, Hellmann, Antkoviak and Kiella all voted yea. Public notice of the new time will be posted.
Board Retreat – Administrative Assistant Lyzenga will send an October calendar so Board members can show their availability. She will tabulate responses to show dates available for such a retreat. She will also place on the new website a trustee section for correspondence between trustees.
Board Member comments – none.
Trustee Watts moved to adjourn meeting at 8:52 pm, accepted. Next board meeting is Tuesday, September 18th.
Administrative Assistant
Evelyn Lyzenga