Minutes
ALLEGAN DISTRICT LIBRARY BOARD OF TRUSTEES
November 15, 2010
The regular board meeting was called to order at 7:00 p.m. by President Jerkatis. Present were Trustees: Hellmann, Bortz, Jerkatis, Watts, Antkoviak, Garofalo, Administrative Assistant Lyzenga and Director Perrigo.
The pledge of allegiance was said.
Agenda approved with the correction of “meeting room policy review” being moved from new business to Facilities Committee report. Motion passed to excuse Trustee Kiella.
Minutes of the October board meeting were accepted with correction and note for future minutes to include the “seconds” on any motion. President Jerkatis asked that this start with next board meeting minutes.
Public Comment–Chris Reinart, Monterey Township Supervisor, recommended that the Board send a letter to all residents outside the City who are now covered by the Allegan Library District. This would inform them of the many services offered by the library, and affirm that the Allegan District Library is their home library. If residents receive communication before tax bills go out, perhaps they won’t be so surprised to see the library millage on their bills. The Board agreed that this was an excellent idea.
The statistical report and financial reports were reviewed and received.
Director’s report:
She is working with the auditor. The new auditor is asking for more detailed information which the Director will be working on this week.
Director Perrigo reported that there was a theft of library materials which were returned. At the request of the parent, the library is pressing charges. In discussion of this incident the Director will be looking into some security for our back door.
She reported that the building restoration to the front steps area is complete. Any further exterior work must first be approved by the Allegan Historical District Commission.
The Director reported that the library’s carpets need to be cleaned. Trustee Watts made a motion to get the carpets cleaned by Thuro-Clean in the amount of $1,065.00, seconded by Trustee Bortz. Passed.
Public Budget Hearing
Interrupting the Director’s report at 7:20 p.m. President Jerkatis called the public budget hearing open. Trustee Bortz referred to the new budget and asked for any public input. There was none. The proposed 2010-2011 budget has been circulated among the board and published on the library’s website. Trustee Bortz made a motion to accept the proposed budget, seconded by Trustee Antkoviak. Roll call was called for. There was no second to have a roll call. Vote was taken and motion passed. Public hearing was closed.
Director Perrigo resumed her report. She circulated to the board a proposed letter to the DDA. Discussion and edits were discussed. Director will amend the letter.
Committee Reports:
Friends – Trustee Bortz reported that the book sale will be this Saturday, November 20th. Trustee Watts mentioned another possible author, Judge William Whittbeck who has written a legal thriller. Trustee Bortz mentioned that John Pahl will be here in January, and the Friends are participating in a community author event in February. Director reported that the author event with Gregg Granger went very well and was very interesting.
Budget Committee – done.
Personnel Committee – The committee has not met as Trustee Kiella has been out of town. Director and the committee will try to meet later this week.
Facilities Committee – Director Perrigo suggested the committee meet to go over the meeting room policy.
Finance Committee – No meeting.
The bills to be paid were reviewed. Trustee Watts made a motion, seconded by Trustee Hellman, to approve the grand total for the November bills and payroll of $31,890.51. Passed.
Communications – no report.
Unfinished Business – Director Perrigo passed out two bids, one from Ken Engelking and one from Dawson Renovations, for the remodeling of the public bathrooms. Trustee Watts made a motion, seconded by Trustee Hellman, to not exceed $4500 for remodeling of the public bathrooms. Passed
Three bids for strategic planning study were circulated to the board prior to this meeting. There was discussion. The board consensus rejected these bids from outside sources as an inappropriate expense and decided to conduct a study on their own. Director Perrigo suggested two instruction books on doing ones’ own strategic plan. The Board feels that the library is very fortunate to have the library millage pass and they want to be a good steward of that funding.
Board Member comments – Trustee Antkoviak took up the recommendation of Chris Reinart to get a letter out to our patron service area (except City residents who know of the library) and recommended that this be done ASAP before December 1st. It was suggested that a postcard could be used. A list of households within our service area will be acquired from the county clerk’s office and the mailing be done within the next 10 days.
Trustee Antkoviak made a motion to adjourn the meeting at 8:09 p.m., seconded by Trustee Hellman. The next board meeting is Monday, December 20, 2010.
Evelyn Lyzenga
Administrative Assistant