Minutes
Allegan District Library Board of Trustees
January 17, 2011
The regular board meeting was called to order at 7:01 by President Jerkatis. Present were Trustees: Antkoviak, Watts, Hellmann, Kiella, Jerkatis, Administrative Assistant Lyzenga and Director Perrigo.
The library’s new auditor, Jason Mitchell from Hungerford, Aldrin, Nichols & Carter, was introduced. The board said the pledge of allegiance.
It was moved to excuse Trustee Garofalo. The agenda was amended to include an election of a new Vice President and crossing off a duplicate entry under new business.
Trustee Kiella moved to accept the December minutes as written.
Public Comment-none.
Trustee Antkoviak moved to nominate Trustee Kiella for Vice President. Trustee Watts seconded. Motion passed.
Jason Mitchell presented the audit report for the year ending June 30, 2010. There was a very thorough presentation and discussion with the board. Questions to be answered are:
• value of the building lease
• what year are the capital assets in the amortization schedule
• what specific items make up “other services & charges”
Trustee Watts moved to accept the audit with reservations that Mr. Mitchell will respond to in writing. Trustee Kiella seconded. Motion passed.
The statistical report and financial reports were reviewed and received.
Director’s Report will be covered in the other agenda items.
Committee Reports:
Friends – Director Perrigo reported that the Book Sale last Saturday netted $368.95. The Director also mentioned that John Pahl will be here at the library on January 30th at 2:00pm talking about 20th century businessmen here in Allegan. There will be an author event with Bonnie Jo Campbell on February 12th with the Friends taking care of refreshments.
Budget Committee-Did not meet.
Personnel Committee: Trustee Kiella said the committee had their report and recommendations for salary schedule but had not met with the Director. They will report at the February board meeting.
Facilities Committee-No report.
Finance Committee – Trustee Watts reported that the committee had reviewed investments. One treasury bill is coming due in February. The McClelland distribution will be sent to the library within the week. Director Perrigo reported that retirement funds have been released.
Recognition Committee – Trustee Antkoviak reported that Trustees Garofalo, Kiella and himself had not met as yet about recognizing Jo Bortz.
The bills to be paid were reviewed. Trustee Watts made a motion, seconded by Trustee Kiella, to approve the grand total for the December bills and payroll of $32,692.13. Passed.
Communications – Director Perrigo shared a patron’s objection about a book. Objections are covered under the Materials Selection Policy. A Selection Committee was appointed, consisting of Trustees Jerkatis and Hellmann, to review the policy, make a recommendation next month.
President Jerkatis had to leave.
Unfinished business – Board/library yearly calendar. Items to add:
• Employment reviews in March
• Director’s review by May
• City tax levy is August 1st
• Accepting audit in January
Trustee Kiella made a suggestion to have the upcoming month’s calendar be included as part of each month’s agenda.
It was decided to have a special meeting in early February to consider applicants for the board vacancy. Date yet to be decided.
Trustee Hellman had to leave. Since there was no quorum to continue the meeting, it was closed at 8:57pm by Vice President Kiella.
Evelyn Lyzenga, Administrative Assistant