Minutes
ALLEGAN DISTRICT LIBRARY BOARD OF TRUSTEES
December 20, 2010
The regular board meeting was called to order at 7:02 p.m. by President Jerkatis. Present were Trustees: Hellmann, Jerkatis, Watts, Antkoviak, Garofalo, Kiella and Administrative Assistant Lyzenga. Director Perrigo was absent.
The pledge of allegiance was said. A moment of silence was observed in memory of Jo Bortz.
Agenda approved with the correction of adding “approval of new budget” under unfinished business.
Minutes of the November board meeting were accepted with correction. The budget has to be approved during a regular board meeting rather than during a public budget hearing as stated.
Public Comment—none
The statistical report and financial reports were reviewed and received.
Director’s report:
President Jerkatis gave the Director’s report in her absence. The work with the auditor is complete and went fine. That in Director Perrigo’s absence the staff is keeping the library going.
Committee Reports:
Friends – Trustee Garofalo reported that there is no book sale in December. Trustee Garofalo mentioned that John Pahl will be here in January 30 at 2:00 pm, and the Friends are participating in a community author event doing the refreshments. The author will be Bonnie Jo Campbell on the 12th of February.
Budget Committee – Did not meet.
Personnel Committee – Trustee Kiella report that the committee has met twice with the Director and once with just Trustee Kiella and Trustee Antkoviak. They will be prepared to report at January board meeting.
Facilities Committee – Letter sent to the DDA and the bathrooms quotes still in process.
Finance Committee – No meeting.
The bills to be paid were reviewed. Trustee Watts made a motion, seconded by Trustee Hellmann, to approve the grand total for the November bills and payroll of $39,668.39. Passed.
Communications – no report.
Unfinished Business – Strategic planning, Administrative Assistant Lyzenga had the two books on this subject that Director Perrigo had acquired per November’s board meeting.
Trustee Watts moved that the Board approve the new budget and have a roll call vote. Seconded by Trustee Kiella. Roll call: Kiella yes, Jerkatis yes, Hellmann yes, Garofalo yes, Antkoviak yes, Watts yes.
New Business:
Resolution approving Retirement section of the Personnel Policy is requested by the auditor as this section specifies who is covered under the Library’s retirement. The Personnel Policy was approved before the Retirement Plan. This wording does not exist in the retirement plan as to who is covered. This resolution is just a technicality. Discussion was about how this affected the Director who is at a higher level than 10%. Trustee Watts moved to amend the resolution, Retirement Section 6.03 to say “For an employee, either full-time or part-time, who works more than 1040 hours in a calendar year, a minimum of 10% of wages will be put into a retirement fund.” Trustee Kiella seconded. Motion passed.
Trustee Kiella moved to approve the resolution as amended, seconded by Trustee Watts. Motion passed.
Appoint trustee to replace Trustee Bortz. There was discussion. The Board wishes to proceed with dignity. Trustee Antkoviak expressed the desire that the Board honor Trustee Bortz for her 10 years of Trusteeship on the Library Board. Discussion results:
• Trustee Watts moved that after January 15th the Director place an ad in the Jan 17th the Allegan County News for people to submit applications for serving in the vacant position until term (2013), deadline for applications being January 31st, 2011.
Trustee Kiella wants wording in the ad stating “The Board will reserve the right to accept or reject all offers.” It was also stipulated that the person must live within the Allegan Public School District. Trustee Jerkatis seconded. Motion passed.
• President Jerkatis appointed Trustees Garofalo, Antkoviak and Kiella to serve as a committee to come up with a proposal to honor Trustee Bortz.
Board Member comments – Sharing of board members on recent events.
Trustee Watts made a motion to adjourn the meeting at 8:02 p.m., seconded by Trustee Hellmann. The next board meeting is Monday, January 17, 2011.
Evelyn Lyzenga
Administrative Assistant